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Enhancing OVR Module to Incorporate Automation of M&M Process with KodeFast

Overview

A leading healthcare institution is dedicated to improving patient care through digital transformation. To enhance mortality and morbidity (M&M) reporting, they sought a scalable, automated solution to replace its manual, error-prone processes.

Challenges

Delays in Departmental and Hospital M&M Committee

Responses exceeding 15 days, requiring escalations to the CMCO and CEO

Lack of Centralized Dashboards

Making it difficult for privileged users to view M&M case status in real time

Challenges in Filtering Data

By department, date range or responsible physician, affect timely analysis

Absence of Automated Escalation Mechanisms

Leading to delays in case resolutions and process inefficiencies

Solution Approach

  • Automated Data Collection & Standardization
      • Implemented structured data entry workflows, reducing manual input errors and processing time
      • Enabled real-time status tracking for cases across multiple stages, including Draft, Submitted, Assigned, Departmental Review and Closed
  • AI-Powered Real-Time Analytics
      • Integrated dashboards displaying Preventable vs. Non-Preventable mortalities and Valid vs. Not Valid morbidities, providing deeper insights
      • Enabled real-time filtering by department, date range, physician and case triggers
  • Enhanced User Experience & Workflow Optimization
      • Designed an intuitive interface for faster case navigation, allowing users to drill down into specific case details
      • Provided role-based access control for physicians, nurses and administrators, ensuring appropriate data access
  • Interoperability & Compliance
      • Seamlessly integrated with HIS, reducing data retrieval time by 50%
      • Implemented automated email and SMS notifications for delayed responses, ensuring timely escalations
      • Ensured compliance with healthcare regulatory standards, improving audit readiness

Results

40% Reduction in Case Resolution Time

  • Automated workflows enabled faster processing and review of M&M cases

Increased Compliance & Audit Readiness

  • Standardized reporting ensured seamless regulatory adherence

Real-Time Data Insights

  • Enhanced dashboards improved visibility into case statuses and trends

Eliminated Manual Escalations

  • Automated notification mechanisms reduced administrative burden

Conclusion

KodeFast successfully transformed the mortality and morbidity tracking system, making it more efficient, intelligent and process driven. By leveraging AI, automation and an intuitive workflow, KodeFast enabled faster decision-making, improved patient outcomes and enhanced compliance, demonstrating its expertise in modernizing healthcare systems.