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Run your logistics operations on your existing systems, only smarter.
KodeFast is the AI governed enterprise platform that builds extension applications and workflows on top of your ERP and legacy systems. Automate vendor onboarding, accounts payable, and supply chain processes without ripping out and replacing what already works.
Six gaps your ERP was never built to close
Logistics and supply chain enterprises operate at scale: thousands of vendors, tens of thousands of invoices, multiple branches and states, and strict tax and audit requirements. Your ERP is the system of record, but the processes around it still run on email and spreadsheets.
Vendor onboarding drags on for weeks
Handled over email with no standard process and no single source of truth.
Invoices arrive as paper and PDF
Keyed in manually, with no visibility into what has been submitted or where it is stuck.
Approval chains do not match how work routes
Fixed chains ignore branch, region, operations and finance realities on the ground.
GST and multi location rules create rework
Complex, state by state tax requirements lead to errors that get caught too late.
No reliable audit trail
Regulators, auditors, or leadership ask questions your systems cannot answer quickly.
Data scattered across ERPs, inboxes and spreadsheets
Nothing reconciles cleanly at month end, so finance closes the books by hand.
Extend your ERP. Do not replace it.
KodeFast sits on top of your existing stack and closes the gaps your core systems leave open, then digitizes the surrounding workflows in a governed, auditable environment.
Vendor onboarding automation
Dynamic forms, document validation, certified signatures, and straight-through data flow into your ERP.
Accounts payable automation
OCR based invoice capture, PO and non-PO handling, and automated matching.
Attribute based dynamic routing
Approvers selected at runtime by branch, region, function, service type and invoice value.
GST and multi location handling
API validation and multi-code tax handling built for Indian compliance.
Deep ERP integration
Syncs vendors, purchase orders, and masters including locations, service types and fleet details.
Immutable audit trails
A built-in document vault stores every approved record as a searchable, tamper-proof PDF.
Duplicate invoice detection
Automatic matching on vendor and invoice number, with a split-screen comparison for approvers.
Multilingual AI agent
Emma supports 50+ languages for vendors and users across geographies.
Purpose built solutions for the way logistics works
Vendor Onboarding and Management
Digitize registration end to end. Standardize KYC and documentation, generate legal documents dynamically, capture certified signatures, and validate data on entry. Onboard vendors in hours instead of weeks.
Accounts Payable Automation
Capture invoices automatically from email and scans, extract data with OCR regardless of format, pre-populate fields from your ERP, and route for approval intelligently.
Procure to Pay
Connect requisitions, purchase orders, approvals, and supplier interactions in one governed flow that integrates directly with your ERP.
Freight and Fleet Invoicing
Handle specialized invoice types for transportation and warehousing, pre-populate vehicle and route data, and let vendors enter only the variable rates and units.
Compliance, Audit and Governance
Maintain strict, immutable audit trails, detect duplicate invoices automatically, and give compliance and finance teams full visibility with real-time dashboards.
Vendor Performance and Scorecards
Track on-time submission, invoice accuracy and response time by vendor, so procurement and finance decide on data, not on habit or relationship.
Accounts Payable Automation Across a 20,000+ Vendor Ecosystem
A leading express logistics company used the platform to digitize a massive and previously unorganized vendor ecosystem, bringing visibility and control to accounts payable at enterprise scale.
ERP Integration
The platform integrates directly with the organization's ERP system, syncing vendor details, purchase orders and masters such as locations, service types and fleet details every night. It handles complex legal hierarchies where a single entity may carry multiple vendor codes mapped to different locations and states.
Flexible Invoice Submission
Vendors log in to raise PO-based or non-PO-based invoices directly. An on-behalf-of capability lets internal employees or contractors key in invoices for vendors with technology limitations. For PO-based invoices, the platform pre-populates relevant details, reducing manual entry across invoice templates and improving processing accuracy.
Intelligent routing that scales with invoice value
Duplicate detection, built in
The system automatically flags potential duplicate invoices by matching vendor and invoice numbers, then presents approvers with a split screen comparison.
Immutable by design
Once submitted, a form cannot be deleted or recalled. Every approved invoice is stored in the document vault as a searchable, tamper proof PDF.
Digital Vendor Onboarding: A faster, standardized procurement process
A leading logistics organization transformed its manual, email-driven vendor onboarding process with a standardized, digital and auditable workflow.
A single, standardized onboarding process that is faster to complete, easier to audit, and consistent across the business, giving procurement and finance teams one reliable vendor record
Ready to digitize your logistics and supply chain operations?
See how KodeFast can automate vendor onboarding, accounts payable, and supply chain workflows on top of the systems you already run.
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